Learn how to move data to the new financial year in TallyPrime 7.0 with step-by-step
methods including change period, split company data, and create new company
with import.

As businesses step into the new financial year 2026–27, it becomes essential to manage accounting data efficiently. TallyPrime 7.0 offers a seamless process to move your data from one financial year to another, ensuring continuity, accuracy, and compliance.

This guide explains everything in a professional yet easy-to-understand manner, helping you perform data migration step-by-step.

Moving data to new financial year

Moving data to a new financial year means carrying forward your closing balances, ledgers, and other financial records from FY 2025–26 into FY 2026–27 while keeping previous year data intact.

When Should You Use This Method?

Books are not yet finalized You want to continue working without splitting data You need continuous reporting across years

Step 1: Open Company in TallyPrime Go to Gateway of Tally

Step 2: Change Period Press F2 (Period) Enter: From: 01-04-2026 To: 31-03-2027

Step 3: Save Press Enter

All closing balances of 2025-26 become opening balances of 2026-27 You can continue voucher entry seamlessly No new company is created

Splitting Company Data

Splitting company data divides your existing data into two separate financial years while keeping the original data intact.

When Should You Use This Method?
● Books of accounts are finalized or audited
● Data size is large
● You want separate data for each financial year

Benefits

● Reduces data size
●Improves performance
● Keeps data secure and organized
● Separate company for each financial year

Step 1: Verify Data

Go to: Gateway of Tally → Alt + Y (Data) → Split → Verify Data

Fix any errors before proceeding

Step 2: Split Data

Go to: Gateway of Tally → Alt + Y → Split → Split Data

Step 3: Enter Split Date

Enter: 01-04-2026

Step 4: Choose Split Option

Options:

From Split Date

Before Split Date

Into Two Companies

Step 5: Confirm

Press Enter → Yes

What Happens After Splitting?

● Two companies will be created:

● One for 2025–26

● One for 2026–27

● Data is automatically separated

● Ledger balances are carried forward

Create New Books & Import Data

You create a new company and import only the required data (like opening balances).

When Should You Use This Method?

• You want fresh accounting records

• You want clean data without old transactions

• You need only opening balances

Step 1: Export Data from Old Company

• Go to: Gateway of Tally → Chart of Accounts → Ledgers → Export

• Select: Format- XML

• Export closing balances

Step 2: Create New Company
• Go to: Gateway of Tally → Alt + K → Create Company
• Enter
• Financial Year: 01-04-2026
• Books Beginning From: 01-04-2026

Step 3: Import Data

Go to: Gateway of Tally → Import Data → Masters

• Select XML file

Step 4: Confirm Import

Choose behavior if data already exists
Press Enter

What Happens After Import?

Opening balances are created
You start fresh accounting
No old transactions are carried

What does “Moving Data to a Financial Year” mean?

Moving data to a financial year refers to the process of transferring or organizing company data into a specific financial period. This helps in maintaining records separately for each financial year.

Why is it important to move data to a financial year?

It is important because:

It organizes data year-wise
Improves system performance
Speeds up report generation
Separates historical and current data

When should I move data to a new financial year?

You should move data:

At the end of the financial year (after March 31)
When your data size becomes too large
When you want to maintain only current year data for active use

Is moving data the same as splitting company data?

Yes, in most cases, moving data and splitting company data refer to the same process, where data is divided into separate financial years.

Will I lose my old data after moving it?

No, your old data remains (safe). The system:

Retains previous year data

Creates a separate dataset for the new financial year

What precautions should I take before moving data?

Before moving data, you should:

Take a complete backup
Ensure all entries are recorded
Finalize accounts and complete audits if applicable

Can I continue working after moving data to a new financial year?

Yes, you can continue working without any issues. You can:

Record transactions in the new financial year

Access previous year data for reference

Does moving data affect reports?

No, it does not negatively affect reports. In fact:

Reports are available year-wise

Analysis and comparison become easier

Can I move data multiple times?

No, once the data is split or moved, the same process cannot be repeated in the same way. Therefore, it should be done carefully.

What happens to opening balances after moving data?

Opening balances are automatically carried forward. The closing balances of the previous year become the opening balances of the new financial year.

Is it necessary to move data every year?

It is not mandatory, but it is highly recommended, especially when:

The data volume is large System performance slows down

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